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Fully Managed Accounting
With our state-of-the-art Bookkeeping and Accounting solutions and the highest level CFO, Controllership and Advisory services — MAT saves your Business time, money and the hassles of doing it yourself so you can stay focused on your company’s core competencies.
GRADUATING FROM QUICKBOOKS?
Download our white paper Graduating from Quickbooks to Cloud Financials and Accounting
Reduction of Costs — MAT offers FREE Implementation!
Many businesses outgrowing QuickBooks look to purchase a more robust ERP accounting system. Purchasing and implementing an in-house Accounting System is very expensive and a risky endeavor for many businesses. MAT has “no” implementation fees, “no” upfront or hidden costs and a very reasonable monthly all-inclusive service fee.
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> Procurement Cost
Partnering with MAT means there is no need to purchase accounting software and related hardware again.
MAT offers SaaS, cloud-based solutions that enable us to deliver state-of-the-art applications to you in one low monthly fee. Your company will never have to worry about the latest and greatest technology and keeping up with the Accounting Industry trends. MAT does that job for you and for FREE. It’s just a part of our Job.
With on-premises software, you’re trapped by major capital investments, lengthy implementations, difficult configurations, expensive customizations, and a significant maintenance and support burden.
MAT does the work and we do it for FREE!
We will assist you in extracting the financial data required from your existing applications and import that data into our systems. Often times data migration is a major time and money drain for businesses implementing a new solution. Not so with MAT. Our experienced team does all the heavy lifting to ensure your data is migrated as seamlessly as required. There are “no” start-up or implementation fees for our service. Depending on your company size and requirements the value of this FREE implementation ranges from $10,000 to $50,000 or more when compared to an in-house ERP implementation.
> Maintenance and Support
The days of paying large annual support fees or monthly subscription fees for accounting software and related systems are over.
On-going maintenance and support is included in our monthly service and at “no” charge to you. Due to the way MAT solutions work the need for support on the software systems is almost zero. However, MAT will be available to support your employees as needed.
With MAT services and solutions there is not days and days of training or even hours of training.
The majority of the training required for your team can be handled in a few 30-minute online training sessions. Quick, painless and there is no cost to our clients.
> Time and Resources
MAT understands that small businesses don’t have a deep bench of employees/resources available for a complicated implementation.
That is why MAT does it all! We will have you up and running in a few days and you and your employees can keep servicing your customers and selling and growing your business. You won’t even know we are there because we aren’t!
> Software Upgrades
All of MAT’s software systems are delivered on SaaS/Cloud platforms.
As such there will never to a cost to upgrade the software and you will never experience that pain of downtime often associated with a software upgrade. Your business will never be charged for a system enhancement or upgraded feature. MAT solutions are always ON and AVAILABLE for your convenience — anytime, anywhere from any device!
My Accounting “Team” — We bring the Expert Team!
MAT can work with you as your bookkeeper, accountant, controller, business advisor, CFO — or more likely a hybrid of all. With over 50 years of experience, MAT brings the depth and breadth to serve our customer at the highest level. Our team provides continuity, best practices, and peace of mind.
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> Segregation of Duties
Ask any expert and they’ll tell you that the single most important security measure for any company, from a small store to a major bank, is segregation of duties.
If one person can access the accounting software and has access to incoming checks, or approves outgoing funds, there’s a risk of fraud. We reconcile the bank accounts, but have no approval rights. That’s segregation of duties, and it minimizes your risk.
Let our team of experts take care of the day-to-day hassles of recording your daily transactions.
At MAT all of our employees are Intacct Accountant Certified and hold a degree in Accounting or the equivalency. Traditionally a bookkeeper’s central role is to record the financial transactions that occur in the business. Transactions include purchases, sales, receipts and payments by an individual or organization. Bookkeeping is designed to record data about the activities of an organization. Accounting is designed to turn data into information. At MAT we do both.
The role of controller has become more crucial to driving growth and profitability through increased financial visibility.
The controller has a direct role in virtually every transaction that flows through the corporate accounting structure, and therefore they should play a central role in identifying and minimizing the company’s risk exposure. This is especially critical for growing companies, whose regulatory compliance risks steadily increase in magnitude and quantity over time. MAT working as your controller will steer your company clear of unnecessary risks and create a central review process to ensure the right financial management controls are in place. MAT ensures a smooth close, by starting with strong planning
and preparation, such as handling all billing and expense issues prior to the period-end.
> Anytime Support
Your issue is our issue - Don’t get stuck, get support.
For help with MAT issues consult the MAT support team and talk to an expert. When you contact MAT for support, you’ll get a response from a friendly product expert. Many are accounting experts as well as MAT service experts, and all support employees are U.S-based.
With over 50-years of experience in Accounting and Finance, our team brings depth and breadth that is unsurpassed in the industry.
We’ve installed, supported and managed hundreds of financial systems and processes in companies of all sizes - ranging from a start-up to a large fortune 500. We have seen what works and what doesn’t. We know the pain points and we are focused on minimizing them and bringing you the best most advanced and robust solutions.
> Chief Financial Officer
Many companies cannot afford the luxury of keeping a CFO on staff — a much needed role to keep businesses focused.
Those that can realize that, the title CFO is almost certainly synonymous with “sleepless nights. MAT can take that burden completely off your company and work as your virtual CFO. Alternatively MAT can enhance your CFO’s strategic ability by working closely with him/her to provide needed information quickly and accurately. MAT delivers the best-in-class cloud ERP solution built for growth and success. Don’t let your current accounting solution hold your business back — or interrupt your sleep. MAT helps CFOs and their teams move beyond the constraints and inflexibility of outdated on-premises systems.
Strategic Planning — Your Roadmap to the Future!
MAT offers the highest-level CFO and Controllership services. Our financial reporting and analysis options are nearly endless. MAT will empower your employees and executives with the business insights and visibility they need to make better decisions and drive performance. Avoid cash shortfalls and grow your business with confidence.
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> Policies & Procedures
What do we mean by Policies and Procedures?
Well, cash receipts, controls, regular customer statements, purchasing and segregation of duties, just to name a few. Every business has differing requirements and MAT will advise based on your needs. Some examples of the things that worry us most — Segregation of duties to minimize fraud. Procedures to ensure customers get billed on time. Controls to eliminate double payment of invoices and easily accessible records to answer disputes about whether a bill has been paid.
> Cash Forecasting
The life-blood of business is cash.
So, MAT makes sure that you don’t just have a budget we will also provide a cash forecast to go with it. Avoid cash shortages even when your business is profitable. We can compare an unlimited number of actual, budget and forecast scenarios — giving you incredible business insight.
> CRM Integration
MAT solutions are set up to automatically generate orders from your CRM - Salesforce opportunities and streamline your entire sales cycle.
We make it easy to empower your organization with a full 360-degree view of your business by providing seamless integration between the most popular CRM applications — Salesforce.com. Our cloud solution is developed and supported by Intacct and built on the Force.com platform, the integration with Salesforce helps sales and finance teams communicate effectively and work more efficiently–all while eliminating the need for an expensive and complicated 3rd party integration, IT support, or custom consulting.
> Financial Analysis
MAT’s financial reporting and analysis options are nearly endless.
We create dashboards tailored to and relevant to your company and industry and work with you to understand and take action on your data. Our custom financial reports allow your data to be sliced and diced in the way it is most meaningful to you. MAT also offers advise on Financing, 401k Proposals, Lease vs. Buy decisions and so much more. MAT does not replace your CPA but we can provide monthly advisory services that help you make good strategic financial and operational decisions.
Budgeting is usually very specific to each business
MAT will build you a budget customized to your business. We will then update it at regular intervals and provide an updated forecast when events change.
> System Integration
Calm, cool, and connected — Your financial system must be able to receive information from your other business systems and processes.
You can enter that information manually, or you can go the modern- MAT route. Our solutions integrate seamlessly with the business systems you have in place today, and we are ready to integrate with any new applications you may want to add tomorrow.
Top-performing businesses know that the key to efficiency is no silos, no walls, and no barriers. But when you’re bogged down with cumbersome data extracts and manual rekeying, business agility suffers. You need easy, real-time access to information from sales, manufacturing, payroll, budgeting, marketing, and other areas to accurately manage the entire corporate financial picture.
Real-Time Financial Visibility
MAT empowers you with the business insights needed to make better decisions and drive performance. Gain real-time financial and operational visibility. Take advantage of our powerful reporting and analysis capabilities to build, plan, define, and measure business metrics and performance.
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> Personalized Dashboards
MAT provides Financial Dashboards to convey the “Big Picture” at a glance and they can be personalized to each stakeholder.
Choose metrics that matter most to each person — like cash balances, project profitability or trends in revenue per product. Quickly see trends in your key metrics. After all, nobody likes getting information from five-page reports or month old PowerPoint charts. But everyone benefits from anytime, anywhere access to gain better insight.
> Resource Utilization
Track Important Non-$ Information - Along with dimensions, this is one of MAT’s key tools for helping you analyze your business.
It’s tracking numbers that are not dollars and cents. Perhaps you want to track numbers like hours. We can build those numbers right into the system so you can associate how many hours were worked on a project, or how many hours are spent supporting another department or activity.
> Business Metrics
Have you heard the expression “less is more” — we find that often times this statement is very true.
A single number can alert you when something needs to be addressed in the company. Which metric to use is often specific to a business or industry, but some common ones are: DSO — Days sales outstanding, which is a measure of the average number of days it takes your customer to pay and Utilization — which is how much time a billable employee is billed.
A whole new perspective on your business — Offering an entirely new way to track and report on financial and operational data, while simplifying your chart of accounts.
With this flexible financial foundation, we deliver quick access to the insights that speed decision-making and help drive growth. Most financial solutions use a hard-coded structure for your chart of accounts. For example, to track three locations, five departments, and five projects, you’d need 75 account code combinations — and you’d end up with a complicated, unmanageable set of codes. Adding a new location or department could potentially force you to add hundreds of additional accounts. MAT keeps it simple — only set up the primary account codes. As your business changes, there’s no need to add hard-coded segment combinations. But then don’t worry — because MAT does all that for you anyway. Track your business like never before and streamline your reporting. MAT can provide reports that go from a standard income statement to profitability by project or revenue by geography.
> Custom Reporting
Improve visibility with custom reporting that includes both types of performance metrics: financial and operational by business driver.
Easily get metrics that matter to investors, executive teams, sales and other departments. Our custom financial reports allow your data to be sliced and diced in any way it is most meaningful to you.
> Financial Analytics
MAT can help you understand which pieces of your business can be improved, and what’s the best bang for your buck.
Analytics are just one way we can do that. We dive into your numbers, manipulate and filter the data to answer questions. The questions vary from business to business — here are some examples of questions MAT can answer — What are my most profitable products? How billable is each employee? Which customers pay the slowest and how slow are they?
Core Accounting Services — Focus on what you do the Best and let MAT do the Rest!
We remove the burden of day-to-day bookkeeping chores, ensure compliance and provide cost effective financial expertise on demand. Nothing excites MAT more then helping clients reach their potential by leveraging the “right” solutions to achieve operational excellence!
To learn more, click on a category.
> Project Accounting
This powerful feature connects service delivery with finance for efficient and profitable business management.
Our cloud-based Project Accounting provides comprehensive capabilities to unify, automate, and streamline the financial and operational processes throughout the services delivery lifecycle. Maximize performance and profitability and boost financial visibility for better real-time decision making throughout the project-to-cash lifecycle. A perfect solution for a Professional Services organization to help track consultants and/or sub-contractors time and directly bill the client without re-keying or reconciling nightmares or a rapidly growing company needing to link cash flow budgets to contacts, allowing them to see how much cash is required to support the lag between the expense of completing a project and getting paid.
> Managed Payroll
Let us take the time-consuming, labor-intensive hassles and headaches of payroll processing off your staff’s shoulders.
Keeping up with payroll processing, quarterly reports, changing federal, state and local tax tables can be a full time job. Business payroll experts alleviate you of these burdens; you’ll rest easy knowing certified, trained professionals are working diligently to ensure your employees and the IRS are paid on time. MAT can provide a complete managed payroll processing service for your company at a small price your business can easily afford. We will also easily and seamlessly integrate with any payroll service your company may already use.
> Time and Expense Mgmt
Eliminate manual, error-prone processes, and accelerate time and expense processing and reimbursement, saving time and duplicate
MAT’s advanced Time and Expense Management solution helps your business improve efficiencies and maintain tight control over expense management processes with flexible, multi-level approval workflows, paperless entry and tracking, and streamlined reimbursement. Gain visibility into how and where you’re incurring employee expenses.
Manual methods for tracking time and expenses are a major contributor to revenue leakage — the often-invisible profit killer. Using spreadsheets or jotted notes on receipts to record employee expenses or track project-related purchases can result in massive amounts of non-billable time and unrecoverable costs that impact your bottom line.
> Cash Management
Easily manage cash across multiple accounts and streamline reconciliations.
MAT will help you take complete control of cash management and cash flow to manage all financial payments, deposit transactions, and bank reconciliations in real time. We can help you control spending and flexibly manage all checking, savings and charge card accounts with comprehensive bank reconciliation. We’ll increase your visibility of your financial banking transactions to ensure compliance across your entire organization.
> Order Management
Promote profitable channels and deliver accurate and timely customer order information.
Automate and integrate your quote-to-cash cycle to improve productivity, increase sales, heighten customer satisfaction, speed sales cycles, and drive margins. Organizations that take advantage of our seamless integration between CRM applications, like Saleforce, and our state-of-the-art Order Management software can achieve significant business process improvements.
> Sales and Use Tax
Simplify and streamline cumbersome, costly sales tax compliance with end-to-end sales tax automation.
MAT solutions leverages Avalara, the leader in cloud-based sales tax software, as its strategic partner for sales tax calculation and compliance. Avalara provides the easiest, most accurate and affordable way for businesses to address statutory sales and use tax requirements. Hundreds of satisfied customers use AvaTax sales tax software to eliminate sales tax issues–locally and internationally.
> Bill Payment
Magically Simple Business Payments - Slash bill approval and payment time by 50%.
MAT automates approval workflows - No more chasing approvers or lost invoices and sends payments at the “click” of a button via ACH or paper check. There are no more stacks of checks to sign or mail. We eliminate any potential for double entry while you maintain full financial control. Payments get sent only after you approve them anytime, anywhere and from any device!
Maximize cost savings and improve capital efficiencies.
Streamline and automate the procure-to-pay process with our cloud-based Purchasing. MAT will help you take advantage of comprehensive purchasing functionality to manage and optimize inventory to increase customer satisfaction, improve capital efficiency, and reduce inventory costs.
> Global Consolidations
Manage complex global operations in real time.
MAT will empower your finance team with the tools they need to more effectively automate and control the global accounting consolidation and close processes. We’ll help you improve financial visibility with real-time intelligence across entities to drive better business decision-making. MAT’s Global Consolidations provides all the functionality a company, like yours, needs to manage complex, multi-entity or multinational operations, in real time. MAT can manage locations, product lines and disparate processes without the spreadsheet hassles or manual reconciliations. From a single location business to a multinational company with partially owned subsidiaries — MAT brings it all together!
> Accounts Payable
Streamline vendor payment processes, maintain flexible payment and expense allocation functionality, and ensure stringent vendor payment and approval processes.
MAT can help you do more than just pay the bills. We will automate billing and payment management and help you take advantage of electronic invoicing and payment capabilities that go well beyond traditional accounts payable functions. MAT can manage an unlimited number of vendors and transactions for your business, set up customized terms for each vendor, take advantage of discount opportunities, and improve financial controls with flexible processes you can tailor to the needs of your organization.
> Revenue Management
Boost finance productivity, streamline billing processes, cut closing processes, fortify audit trails, and lower the cost of compliance.
Manage subscription and contract based financial relationships more effectively with MAT’s cloud-based Revenue Management. MAT will help you automate billing, revenue recognition, forecasting, and renewals to improve the effectiveness of your finance organization and to lower your cost of compliance. We’ll ensure you adapt and comply with evolving rules and guidelines, eliminate spreadsheets, and increase productivity by automating revenue recognition, billing, and renewal processes. Finally, MAT helps you gain real-time visibility into recognized and deferred revenue streams, project future revenue and renewals, and improve your customer relationships–all while reducing days sales outstanding (DSO).
> Multi-Currency Mgmt
Easily manage multiple currencies, exchange rate schedules, and currency fluctuations.
Take advantage of professional strength, flexible multi-currency software purpose-built to support your global business. We make it easy for any of your business entities to operate and transact with your customers and vendors in any currency — even in multiple currencies. Automated real-time updates ensure you’re always using the latest exchange rates. Streamline multi-currency management and compliance anywhere in the world. Plus run reports and performance analysis using any currency — whatever base or transactional currencies your customers, vendors, or business entities use.
> Accounts Receivable
Accelerate collections and reduce day’s sales outstanding.
Efficiently automate the customer invoicing and bill payment process to easily manage customer payments and bank deposits through MAT’s cloud-based accounts receivable management software. We integrate Accounts Receivable with our best-of-breed Order Management and General Ledger for real-time posting of all transactions on a cash or accrual basis, ensuring financially consistent views across your business.
> General Ledger
Our cloud-based General Ledger application will unlock key financial and operational metrics for a comprehensive view into your business.
General ledger provides the foundation of the other financial management and accounting solutions we offer, providing the underlying financial architecture governing the performance, scalability, capability, accuracy, compliance, and security for your entire financial management system. Our cloud-based General Ledger solution is optimized for high performance and maximum efficiency, strong audit and control capabilities, rich planning and reporting, and provides unlimited capacity to evolve with your business. Purpose-built for world-class reporting and analysis, our software solutions combine unprecedented ease-of-use with advanced capabilities found in the largest ERP systems, helping organizations, like yours, drive operational efficiencies and gain exceptional visibility into business performance–now and into the future.
> Reporting and Dashboards
Drive business performance and make better decisions with real-time, actionable, and tailored financial and operational information.
Take advantage of MAT’s powerful cloud-based accounting and financial reporting and analysis capabilities to build, plan, define, and measure business metrics and performance. Empower your employees and executives with the business insights and visibility they need to make better decisions and drive performance.
Any financial system can produce basic financial statements. But when it comes to keeping the boardroom and outside stakeholders happy. Unfortunately, with typical on-premises or lightweight accounting solutions, this means relying on staff to extract data from multiple sources in multiple formats and data definitions.
Before My Accounting Team, we didn’t have the visibility we needed into the financials of the business. It was a cumbersome process and it would take hours to review and generate the data and reports we required. Now, we are able to generate the reports we need in various formats quickly, saving us hours a week in unnecessary work.
– Greg Erwin
My day starts at 4 AM and I'm busy all day either baking or working directly with customers. Relying
on MAT for accurate and up-to-date bookkeeping gives
me peace of mind.
can do for you?
To learn what MAT can do for you, fill out the form to request a free consultation